Revising My Virtual Team Meetings

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 The Department of Education uses virtual meetings (VMs) in place of face-to-face interactions due to the Covid-19 pandemic and this has become the new normal. The government is able to save financial resources because VMs are quick to arrange, inexpensive, and they bring the most relevant people into the meeting.

However, virtual meetings can be hard to organize and need a different approach than regular meetings.  As such, specific guidelines that are useful must be injected to make a great impact on the quality of your virtual meetings.

I will share three useful guidelines that you can use which are essential and effective during the meeting.

  • Launch the meeting.  The moderator sets the norms (turn on the camera, mute the microphone, and focus on the tasks at hand).
  • Keep the meeting moving. By just looking at the outline, the timekeeper could take note if the meeting is 10 minutes behind or advanced. This will keep the attendees on track with the discussion.  
  • Collaboration doesn't just happen, it's planned.  Use virtual tools to collaborate, this will be engaging to the attendees. A good example would be the use of Jamboard by Google and there are more applications on the internet.  

There you go, ladies and gentlemen.  I hope that these guidelines will help you in the next virtual meetings.

Let me end by sharing this important phrase during this virtual time, "Employees who Zoom or Google Meet together, stay together."

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